QuickBooksHelpIntuit
by Intuit• Updated 3 weeks ago
There are instances when a bill in QuickBooks is recorded as paid, but you need to void the check payment due to some issues (for example, a check was not received by the vendor). Find out how and when to void or delete a bill or bill payment check.
Before you decide to delete or void a bill/bill payment check, consider this:
- Void a Bill/Bill Payment check - the amount changes to zero but keeps a record of the transaction in QuickBooks.
- Delete a Bill/Bill Payment check -
- the transaction is removed entirely from QuickBooks. It also causes the bill(s) paid to return to unpaid status.
- the Transaction Journal Detail report to display a bill payment without the corresponding bill.
- There will also be no bill associated with the payment check when you go to its transaction history.
Void a bill/bill payment check
- Open the transaction.
- Select theEdit menu, then Void Bill/Void Bill Pmt-Check.
Delete a bill/bill payment check
- Open the transaction.
- Select theEdit menu, then Delete Bill/Bill Pmt-Check.
Void or delete multiple bills/bill payment checks
- Select theLists menu, then Chart of Accounts.
- Double click the appropriate Accounts Payable account to open its register.
- In the Accounts Payable register, select the specific bill or bill payment check.
- Select theEdit menu, then Void/Delete Bill/Bill Pmt-Check.
- Select Record, then Yes to save the changes.
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FAQs
If you void a transaction, the record of it remains in QuickBooks but it won't affect your books. If you delete a transaction, it's entirely removed from your books and won't appear in any reports or accounts.
Is it better to void or delete a check in QuickBooks? ›
If you void a transaction, the record of it remains in QuickBooks but it won't affect your books. If you delete a transaction, it's entirely removed from your books and won't appear in any reports or accounts.
How do you void or delete a bill or bill payment check in QuickBooks online? ›
If you choose to void a bill payment check, here's how:
- Go to Expenses, then select Bills.
- On the Paid tab, find the transaction that you want to cancel.
- Under the ACTION column, click Show payments, and then View details.
- On the Outstanding Transactions section, uncheck the box of the transaction.
When you void a transaction in QuickBooks, you still have a record of the transaction, but it won't affect your account balances or reports. Deleting a transaction in QuickBooks removes it entirely from your books, and it won't appear on any reports or in any accounts.
What happens if I void a payment in QuickBooks? ›
QuickBooks voids the transaction and handles all the accounting for you. QuickBooks voids transactions instantly and doesn't charge the credit or debit card. However, your customer's bank may have put an authorization hold on the funds. If this happens, the customer may need to contact their bank to remove the hold.
What is the difference between voiding and deleting a check? ›
Whether it's due to a late time card, a garnishment that did process, or simply a lost check. This is when the distinction between Deleting and Voiding must be explored. As defined by the software: A check can be deleted only if it is not printed, accrued, or posted, in which case, it must be voided using Void Checks.
Should I delete or void an invoice in QuickBooks? ›
Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero. Hence, if you want to stop a particular payment from being realized by QuickBooks, select void. For removing the receipt from QuickBooks, select delete.
How do I void a payment check in QuickBooks desktop? ›
Select the Lists menu, then Chart of Accounts. Double click the appropriate Accounts Payable account to open its register. In the Accounts Payable register, select the specific bill or bill payment check. Select the Edit menu, then Void/Delete Bill/Bill Pmt-Check.
How do I correct a bill payment in QuickBooks? ›
Edit an invoice payment using the QuickBooks Online app
- Select Menu ☰. Then select the ALL tab.
- Select Invoice Payments.
- Select the payment you want to edit.
- Select Edit ✎, then make your changes.
- Select Save.
You can access the bill from the Expenses page and delete it without opening the bill:
- Go to Expenses, then select Expenses (Take me there).
- Locate the bill to delete.
- In the Action column, select Delete from the dropdown menu.
- When prompted, select Yes to confirm that you want to delete the bill.
Go to the Accountant menu, then select Batch Delete/Void Transactions…. Find and select the checkboxes next to the transactions you want to delete or void. Select Review & Delete if you want to delete the transactions. If you want to void them, select Review & Void.
Can voiding a check in QuickBooks be undone? ›
Once you've located the voided check, select the transaction entry and navigate to the Edit menu at the top of the screen. From the dropdown options, choose the Void Check option to open the voided check window. Here, you will find the option to unvoid the check, allowing you to proceed with the necessary adjustments.
What is the difference between voiding and deleting a paycheck in QuickBooks? ›
Delete a paycheck: This removes the paycheck from your payroll. You can delete paychecks if you haven't sent your payroll to us yet. Void a paycheck: This changes your paycheck dollar amount to zero. You may need to make adjustments to balance your books.
What happens when you void a payment? ›
A void transaction cancels a credit or debit card transaction before the funds have been transferred from the customer's account to the business's account. Timing: Voiding is typically done shortly after the transaction is initiated, often within the same business day.
What does it mean to void a bill? ›
Void - If there was an error in a customer invoice and if you do not want to delete it, you can simply void it. Voided invoice will not be removed from the organization, hence it will not affect the invoice numbering sequence. Also, the customer cannot make payment for a voided invoice.
How to undo a bill payment in QuickBooks Desktop? ›
How to undo paid bill in quickbook desktop
- Go to Vendors at the top.
- Choose Vendor Center.
- Select the Transactions tab. Then, look for the bill in question and double-click to open.
- Scroll toward the right section of the screen and tap the Bill-Pmt-Check link.
- From the check page, click Delete and then OK.
the transaction is removed entirely from QuickBooks. It also causes the bill(s) paid to return to unpaid status.
What is the difference between void check and cancel check? ›
While both checks are unable to be used, a canceled check is one that has been paid by a financial institution. A voided check is one that you, the account holder, has written the word “void” on to make sure it isn't used to transfer funds.
What happens when you void an old check in QuickBooks? ›
When you void a check, I agree with @Just_me, QuickBooks automatically uses the current date. Then, you'll still have a record of it, but it won't affect your account balances or reports. To do this (from the Check page), here's how: Go to Bookkeeping, select Transactions, and then select Expenses.
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