FAQs
Unless you are voiding a check in the same month it was issued, the better way to void a check is to enter a journal entry. The journal entry can be made through the “Company” menu and “Make General Journal Entries.” Use a date after your last bank reconciliation was completed.
How to void a check in QuickBooks in the current period? ›
Create a reversing Journal entry to void a transaction
- Select + New.
- Select Journal Entry.
- In the Journal date field, enter the date you want to show the transaction as reversed.
- Enter the accounts in reverse based on the printed transaction journal. ...
- Select Save, then close the window.
Void a check from prior fiscal year
- Open the transaction.
- Select the Edit menu, then Void Bill/Void Bill Pmt-Check.
Typically, personal checks are good for six months (or 180 days) from when they're dated. After that, they're considered "stale." Legally, banks and credit unions are not obligated to accept stale checks. However, some banks do accept checks older than six months.
Does date matter in cheque? ›
Technically speaking, cheques don't have an expiry date. But, in practice, banks will usually reject a cheque if you try to pay it in or cash it more than six months from the date of issue – that's the date written on the cheque.
How do I cancel a stale dated cheque in QuickBooks? ›
All you need to do is to create a deposit dated 2024 in QB and assign the deposit to an income account (it's income to you because the customer never cashed the check). Then, the next time you reconcile, clear the deposit against the old outstanding check and you're all set.
How do I void an old payroll check in QuickBooks? ›
Here's how:
- Go to the Payroll menu.
- Select the Employees tab.
- Click Paycheck list.
- Select the paycheck you'd like to void, then click Void.
- Choose Yes to confirm the action.
Record voided checks in QuickBooks Online
- Select + New.
- Under Vendors, select Check.
- The following fields must be completed (the other fields are optional): Bank Account. Check # Payment date. Account.
- Select More and Void.
- When "Are you sure you want to void this?" prompts, select Yes.
Void the Check: If the check is stale and you've made reasonable attempts to contact the payee, you can void the check in your accounting system. Record the Write-off: Write off the check by decreasing (crediting) your outstanding checks account and increasing (debiting) your main cash account.
How to void a prior year invoice in QuickBooks? ›
Void invoices from the Invoices list:
- Go to Sales, then select Invoices (Take me there).
- Find the invoice(s) you wish to void.
- From the Action column ▼ dropdown menu, select Void.
In the U.S. accounting textbooks, an uncleared cheque is referred to as an outstanding check. In the bank reconciliation process an uncleared cheque (or outstanding check) is deducted from the balance shown on the bank statement to arrive at the correct or adjusted balance per bank.
What is the correct date format for checks? ›
Starting May 1, 2024, banks will only accept for clearing NEW DESIGN CHECKS as illustrated below: Standard Month-Day-Year format (MM- DD-YYYY) for the date, supported by date format guide below the dateline and box for each of the MM-DD-YYYY letters.
How many days until a check is voided? ›
Personal, business, and payroll checks are good for 6 months (180 days). Some businesses have “void after 90 days” pre-printed on their checks. Most banks will honor those checks for up to 180 days and the pre-printed language is meant to encourage people to deposit or cash a check sooner than later.
What date do you use on a check? ›
When filling out a check, the first step is to write the date in the small space in the top right corner. There are several ways to date a check, and it's a matter of personal preference. Writing the date in a MM/DD/YYYY (06/07/2023) or Month, Date, Year (June 7, 2023) formats are common.
How should you write void on a check? ›
Use a blue or black permanent pen. Write “VOID” in large letters across the front of the check, or write “VOID” in smaller letters on the date line, payee line, amount line, and signature line, as well as in the amount box. Make a copy of the voided check for your records, noting the check number.
