Edit, delete, or void employee paychecks (2024)

FAQs

Is it better to void or delete a paycheck in QuickBooks? ›

Tip: For good bookkeeping, it's better to void than to delete it to keep the whole record of the transaction. Only delete a transaction if you're sure that you don't need a record of it. Note: You can't void bills, but you can void bill payments.

Void vs delete

When a payment is voided, a record of the payment still exists, leaving an audit trail. The effects of a void on the general journal are: The original transaction is marked with a “Void” indicator (visible on a transactions report)

Void a paycheck: This changes your paycheck dollar amount to zero. You may need to make adjustments to balance your books. This doesn't stop a direct deposit from processing and doesn't return funds to you.

Find and open the voided transaction. At the bottom of the page, select More, then choose Audit History. Select Show all to see the original details of your transaction, any edits made, and when it was voided. Take note of all the information necessary to re-enter the transaction.

Before you decide to delete or void a bill/bill payment check, consider this: Void a Bill/Bill Payment check - the amount changes to zero but keeps a record of the transaction in QuickBooks. the transaction is removed entirely from QuickBooks. It also causes the bill(s) paid to return to unpaid status.

Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero. Hence, if you want to stop a particular payment from being realized by QuickBooks, select void. For removing the receipt from QuickBooks, select delete.

Voiding a check ensures it won't be used by anyone, such as thieves who may write in a large amount for themselves. Then, it can provide key information like your routing number and account number to be used in electronic transactions. You may need to void a check when you make an electronic financial transaction.

Since your account information is printed on each cheque, the void check can be used to set up an electronic link to your bank account. Voiding the cheque ensures that you aren't sending out a “blank cheque” that criminals could fill in and use to withdraw money from your account.

How do I void a check from my employer? ›

Most employers will ask for a voided check to set up your direct deposit in addition to filling out a form. They ask for this because a check has all the information your employer needs to help ensure your paycheck is deposited in your account. If you don't already have checks, you can order checks online.

Upon selecting the voided check, proceed to change its status from 'Void' to 'Unvoid' to effectively reverse the cancellation and restore the check's active state within QuickBooks Desktop, ensuring accuracy in financial management records.

Try running a new payroll. This will create a new set of payroll liabilities and expenses accounts, which should also generate the correct payroll journals. If the issue persists, you may need to roll back and re-run payroll. Check that the changes you made have been registered by refreshing the audit log.

Legally, an employer can only reverse a direct deposit under specific conditions and within a short timeframe. After the reversal window, an employer cannot take money from your account without your explicit consent. In most instances, the employer will inform the employee of the mistake and the upcoming reversal.

QuickBooks will delete the deposit from your records, and the associated funds will be removed from your bank account. It's important to note that if the deposit was part of a reconciliation, deleting it will undo the reconciliation for that period.

Q: In Quickbooks online,what is the difference between voiding and deleting a check? A: Voiding a check keeps it in reports but reduces its value to zero. Deleting a check removes it from reports other than the Audit Log.