If you are searching for the solution or some special tricks to flip data in Excel from bottom to top then you have landed in the right place. There are some very easy ways to do this. This article will show you every step with proper illustrations so, you can easily apply them for your purpose. Let’s get into the central part of the article.
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4 Methods to Flip Data in Excel from Bottom to Top
1. Flip Data Using the Sort Feature
3. Flip Data of a Column Using Formula
4. Flip Data from Bottom to Top Using VBA Code
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4 Methods to Flip Data in Excel from Bottom to Top
In this section, I will show you 4 quick and easy methods to flip data in Excel from bottom to top
on Windows operating system. You will find detailed explanations with clear illustrations of each thing in this article. I have used Microsoft 365 version here. But you can use any other versions as of your availability. If anything of this article doesn’t work in your version then leave us a comment.
1. Flip Data Using the Sort Feature
Excel has a Sort feature by default in it so you can easily reverse the serial from bottom to top. But to use this feature you have to create a helper column and insert serial numbers like 1 2 3. Then sort the dataset through this column. Here, I am describing the full procedure step by step:
📌 Steps:
- Create another blank column at the end of the dataset.
- Then, insert 1 and 2 in the first 2 cells of the column.
- After that select the first cells, where you have inserted 1 and 2, and drag the Fill Handle icon to the last cell of the column so this column will be auto-filled by the serial numbers.
- Now, you have the helper column filled with serial numbers. So, you can now sort them from bottom to top using the Sort feature.
- Now, select a cell from the Helper column. And go to the Data tab.
- Here, you will find both A → Z which means sort from Lowest to Highest, and Z → A means sort from Highest to Lowest.
- So, in this case, you will select Z → A option to sort the help column from the highest to the lowest. Click on the Z → A
- Now, you will see the magic. The whole dataset is flipped from bottom to top
Alternatively, you can sort a dataset by a column from Sort & Filter option in the Home tab. Follow the steps below to sort using this option.
- Select a cell from the helper column similarly.
- Then, go to the Home tab in the top ribbon and go to the Editing menu, and select the Sort & Filter
- Then, choose the “Sort Largest to Smallest” option here.
- As a result, the whole dataset will be reversed from bottom to top.
Read More: How to Flip Data Upside Down in Excel (4 Ways)
2. Flip Data in a Table
You can also flip data from bottom to top using the Table feature. For this, first, you have to convert the dataset into a table then from the header menu, you can sort the dataset from top to bottom or bottom to top. Follow the steps below to use this feature:-
📌 Steps:
- First, select any cell of the dataset.
- Then go to the Home tab and select the Format as Table
- After that, a list of styles will appear. Select any table style from them.
- After selecting the Table Style, a pop-up window will appear.
- Here, you will see that the range of datasets is selected automatically. Recheck the range with the dataset and press OK.
- As a result, the dataset will be converted into a table and you will see a drop-down arrow in each column header.
- Click on the drop-down arrow of the Helper column header.
- And, select the option “Sort Largest to Smallest” to flip the dataset from bottom to top.
- As a result, the whole dataset is flipped from bottom to top.
Read More: How to Flip Rows in Excel (4 Simple Methods)
Similar Readings
- How to Flip Columns and Rows in Excel (2 Easy Methods)
- Change Excel Sheet from Right to Left (4 Suitable Ways)
- How to Flip Excel Sheet from Left to Right (4 Easy Ways)
3. Flip Data of a Column Using Formula
You can also use Excel functions to create a formula for flipping data from bottom to top. But, the formula won’t allow you to flip the full dataset at once. You can flip only one column at once. So, if you want to flip the full dataset then you have to apply formula columns one by one. Follow the steps below to do this:
📌 Steps:
First, create a new column outside the dataset.
- Then, paste this formula into the first cell of the new column “Formula Output”
=INDEX($E$5:$E$20,ROWS(E5:$E$20))
Formula Breakdown:
Syntax of INDEX function: =INDEX (array, row_num, [column_num])
- Array=$E$5:$E$20 : This is the range of array from where the INDEX function extracts output.
- Row_num = ROWS(E5:$E$20) = 16: The ROW function will give the count of rows in the selected date range E5:E20 which is 16.
- INDEX($E$5:$E$20,ROWS(E5:$E$20)) = 3.95: The INDEX function will return the 16th cell of the data range which is 3.95.
- Now, drag the Fill Handle icon to paste the used formula respectively to the other cells of the column or use Excel keyboard shortcuts Ctrl+C and Ctrl+V to copy and paste.
- In the formula, you may see that I haven’t used the absolute reference for the start cell of the range of the ROWS function. So it will change through the cell reference.
- As a result, you will have the Formula output column filled with the flipped data of the Rating column from bottom to top.
- Then, copy the whole column “Formula Output” using Ctrl+C.
- Then, you have to paste the value only into the Rating column. For this, right-click on the first cell of the Rating column and select the Paste Value option under the Paste menu.
- As a result, the Rating column data will be flipped from bottom to top.
- If you want to flip data of other columns in the dataset then, you have to do the same thing for other columns individually.
Read More: How to Flip Data in Excel Chart (5 Easy Methods)
4. Flip Data from Bottom to Top Using VBA Code
You can also use a VBA code to flip the dataset from bottom to top. Follow the steps below to insert and run the code for this.
📌 Steps:
- For this, first, go to the top ribbon and press on the Developer then press on the Visual Basic option from the menu.
You can use ALT + F11 to open the ‘Microsoft Visual Basic for Applications’ window if you don’t have the Developer tab added.
- Now, a window named “Microsoft Visual Basic for Applications” will appear. Here from the top menu bar, press on the “Insert” And a menu will appear. From them, select the “Module’” option.
- Now, a new “Module” window will appear. And Paste this VBA code into the box.
Sub FlipData()Dim Ran As RangeDim Work_Range As RangeDim x As VariantDim p As Integer, q As Integer, r As IntegerOn Error Resume NextxTitleId = "Flip Columns Bottom to Top"Set Work_Range = Application.SelectionSet Work_Range = Application.InputBox("Range", xTitleId, Work_Range.Address, Type:=8)x = Work_Range.FormulaApplication.ScreenUpdating = FalseApplication.Calculation = xlCalculationManualFor q = 1 To UBound(x, 2)r = UBound(x, 1)For p = 1 To UBound(x, 1) / 2xTemp = x(p, q)x(p, q) = x(r, q)x(r, q) = xTempr = r - 1NextNextWork_Range.Formula = xApplication.ScreenUpdating = TrueApplication.Calculation = xlCalculationAutomaticEnd Sub
- To run the code go to the top menu, press on the Run option, and here will open some other options and select the Run Sub/UserForm also you can simply press F5 to run the code.
- After running the macro code, there will appear a pop-up window,
- Select the cell range of the dataset in the Range box and press OK.
- As a result, the full dataset will be flipped from bottom to top.
Read More: How to Flip Axis in Excel (4 Easy Methods)
Things to Remember
- Using the formula method, you can flip data of a column only at once.
- Don’t forget to change the cell reference in the formula method, while using your dataset.
Conclusion
In this article, you have found how to flip data in Excel from bottom to top. I hope you found this article helpful. You can visit our website ExcelDemy to learn more Excel-related content. Please, drop comments, suggestions, or queries if you have any in the comment section below.
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- How to Flip Data Horizontally in Excel (3 Effective Methods)
FAQs
Here's how you can transpose cell content: Copy the cell range. Select the empty cells where you want to paste the transposed data. On the Home tab, click the Paste icon, and select Paste Transpose.
How do I reverse the order of data in Excel? ›
How to copy and paste data in reverse order in Excel?
- In an empty column, put in the number 1 for the first.
- Drag 1 down to create a list of numbers in increasing order (press Cntrl and drag down)
- Turn on the auto filter for the list of data to be reversed.
Press CTRL+an arrow key to scroll to the start and end of each range in a column or row before stopping at the end of the worksheet. To scroll to the start and end of each range while selecting the ranges before stopping at the end of the worksheet, press CTRL+SHIFT+an arrow key.
How do I flip data from top to bottom of sheets? ›
You can use the TRANSPOSE function to reverse rows and columns in Google Sheets. To do so: Type =TRANSPOSE.
How do I transpose from top to bottom in Excel? ›
TRANSPOSE function
- Step 1: Select blank cells. First select some blank cells. ...
- Step 2: Type =TRANSPOSE( With those blank cells still selected, type: =TRANSPOSE( ...
- Step 3: Type the range of the original cells. Now type the range of the cells you want to transpose. ...
- Step 4: Finally, press CTRL+SHIFT+ENTER.
Hold down OPTION and drag the rows or columns to another location. Hold down SHIFT and drag your row or column between existing rows or columns. Excel makes space for the new row or column.
How do you get to the top of an Excel sheet without scrolling? ›
This is useful if you have a lot of data in your spreadsheet and you want to quickly get to the bottom without scrolling. The third shortcut is the 'Ctrl + Home' keys. This shortcut takes you to the top of your spreadsheet, which can be useful if you want to quickly get back to the top after scrolling to the bottom.
How do you select a large range of cells in Excel without scrolling? ›
To select a larger range, it's easier to click the first cell and hold down the Shift key while you click the last cell in the range.
What are the shortcut keys to move to the first cell? ›
To move to the first cell in the row, press HOME. To move to the first cell, press CONTROL + HOME. To move to the last cell, press CONTROL + END. To scroll down, press PAGE DOWN.
How do you convert data to ascending order? ›
Select a single cell in the column you want to sort. Click Sort A to Z to perform an ascending sort (A to Z or smallest number to largest). Click Sort Z to A to perform a descending sort (Z to A or largest number to smallest).
Here's how:
- Select the range of data you want to rearrange, including any row or column labels, and either select Copy. ...
- Select the first cell where you want to paste the data, and on the Home tab, click the arrow next to Paste, and then click Transpose.
: from the end to the beginning : so that what is first becomes last and what is last becomes first.
How do you mirror cells in Excel? ›
(1) Select the Fill Vertically cell after cell from the Fill order drop down list; (2) In the Worksheet list section, check the worksheet where you will mirror cell content from; (3) Click the Fill Range button and Close button successively.
Can you reverse Transpose in Excel? ›
If you want the transposed values reversed, simply add the adjacent column of consecutive values and sort the new data set, as shown in Figure F.
What is the quickest way to adjust columns? ›
Select the column or columns that you want to change. On the Home tab, in the Cells group, click Format. Under Cell Size, click AutoFit Column Width. Note: To quickly autofit all columns on the worksheet, click the Select All button, and then double-click any boundary between two column headings.
What is the fastest way to stack multiple columns into one column in Excel? ›
Use the CONCATENATE function to merge multiple columns in Excel
- Insert the =CONCATENATE function as laid out in the instructions above.
- Type in the references of the cells you want to combine, separating each reference with ,", ", (e.g. B2,", ",C2,", ",D2). This will create spaces between each value.
- Press Enter.
Rearrange the order of columns in a table
- Select the column that you want to move. To select more than one column, drag the pointer until you have selected the columns that you want.
- Do one of the following: In Datasheet view, drag the selected columns horizontally to the position that you want.
Scroll one page at a time in all major browsers including Microsoft Internet Explorer and Mozilla Firefox by pressing the Spacebar key. Move back up the page by pressing Shift + Spacebar or the Home key on the keyboard.
What is the shortcut key for Scroll Lock? ›
If your keyboard does not have a Scroll Lock key, on your computer, click Start and then press CTRL+C to display the Charms bar. Click Change PC Settings. Select Ease of Access > Keyboard. Click the On Screen Keyboard slider button to turn it on.
What is the fastest way to select large amounts of data in Excel? ›
Select one or more rows and columns
- Select the letter at the top to select the entire column. Or click on any cell in the column and then press Ctrl + Space.
- Select the row number to select the entire row. ...
- To select non-adjacent rows or columns, hold Ctrl and select the row or column numbers.
Press and hold the Ctrl key on your keyboard. While holding the Ctrl key, press the Down arrow or Right arrow key to select the next column or row. For example, if you want to select every other column, press Ctrl+Right arrow.
How do you select a whole row without a mouse? ›
To select an entire row, click the row number or press Shift+spacebar on your keyboard. To select an entire column, click the column letter or press Ctrl+spacebar.
What does Ctrl e do in Excel? ›
Smart filling Ctrl+E can help us merge data scattered in different columns into the same column. Take this worksheet as an example. We will merge the characters from column A to D into column E. After inputting, press the shortcut key Ctrl+E to merge the scattered data of each columnquickly.
How do you jump the first row in Excel? ›
Use the Down Arrow Key
You can also use the down arrow key on your keyboard to move down one row at a time in Excel. Simply press and hold down the Shift key while pressing the down arrow key until you reach the desired row.
How can I quickly jump to the beginning of the document? ›
Pressing Ctrl+Home moves it to the beginning of the document. Specifically, this combo moves the insertion point to the space before the first character in your document.
How do you flip 2 columns in Excel? ›
Copy the rows or columns that you want to transpose. Select the destination cell (the first cell of the row or column into which you want to paste your data) for the rows or columns that you are transposing. On the Home tab, under Edit, click the arrow next to Paste, and then click Transpose.
How do you flip data in a column? ›
How to Switch Columns and Rows
- Select the columns you'd like to transpose and hit Ctrl+C or Edit > Copy.
- Click to an open cell and click Edit > Paste Special...
- Select Transpose.
Reverse or mirror text
- Insert a text box in your document by clicking Insert > Text Box, and then type and format your text. For more details, see Add, copy, or delete a text box.
- Right-click the box and click Format Shape.
- In the Format Shape pane, click Effects.
- Under 3-D Rotation, in the X Rotation box, enter 180.
Select the text box that you want to rotate or flip, and then select Format. Under Arrange, select Rotate. Select any of the following: Rotate Right 90.
How do you flip columns and rows in sheets? ›
Select the data that you want to convert or transpose. Copy the data by clicking right and select copy or use the keyboard shortcut Control + C. Select the cell where you want to drop the transposed data. Right-click and select Paste Special, click on Paste Transpose.
When you work with multiple sheets in an Excel file, you can mirror cells by linking them across sheets. Say that you want to link value from cell B2, Sheet1 to cell B2, Sheet2.
What is mirror text? ›
Mirror writing is formed by writing in the direction that is the reverse of the natural way for a given language, such that the result is the mirror image of normal writing: it appears normal when it is reflected in a mirror. It is sometimes used as an extremely primitive form of cipher.
