Learn how to delete a vendor in QuickBooks Desktop & Online.
When you are running an organization, it is important to have contacts with vendors who would supply the raw materials and other parts to ensure your manufacturing is done properly. However, there are times when you decide to end your contract or agreement with a vendor for some reason. In such a scenario, you require deleting a vendor from the accounting software you use.
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What is it?
There are instances where you might find that the quality of supplies you are receiving from your vendors is not up to the mark. Still, you might give chances but that will only hamper your market reputation because the quality of your product will be affected adversely. Thus, it is always better to discontinue working with them. There might be other reasons for doing so as well, which include increased prices or professional disputes, etc.
Today, the most common software that is used to record transactions and inventory is QuickBooks. When you decide to cut your cords with one of your vendors, the first thing is to delete the details of him/her from your database. It is recommended to not keep the information that will no more be required in the future for your business.
Why do you need to Delete a Vendor in QuickBooks Desktop or Online?
If unnecessary information would be there, it will stuff your database and make your system slow gradually. As a result, filtering and retrieving data when they are instantly required would become difficult. To keep your system fast and efficient, you must make sure there is no unnecessary thing stored in the QuickBooks.
With QuickBooks, you get a chance to delete the vendor information that you no longer require.
When you have vendor details to be deleted from QuickBooks, there are varied ways of doing so. This is especially, when QuickBooks is available in two different forms – QuickBooks Desktop and QuickBooks Online.
Steps to Delete a Vendor in QuickBooks Desktop
In QuickBooks Desktop, the vendor details can only be deleted when you are ready to remove all associated transactions at once. However, you can also delete a vendor if you have not yet started dealing with it. There are two options in which you can get rid of the vendor details – delete the vendor details or make the details inactive to hide them.
Deleting the Vendor
The steps to delete a vendor are as follows:
- Choose Vendors.
- Click on Vendors Center.
- Select the vendor you want to delete from the QuickBooks database.
- Choose Delete Vendor.
- Click OK.
The details will be deleted.
Hiding the Vendor
The steps to hide the vendor details, which you no longer need, are as follows:
Process I
- Choose Vendors.
- Click on Vendors Center.
- Select the vendor you want to delete from the QuickBooks database.
- Choose Make Vendor Inactive.
- Click OK and save changes.
Process II
- Go to Vendor.
- Search for the vendor to be deleted.
- Click on the vendor name.
- Click Edit.
- Select make Inactive.
- Choose Save.
Steps to Delete a Vendor in QuickBooks Online
In QuickBooks Online, however, a vendor detail cannot be deleted. However, you have an option of making it inactive using a very easy and less complicated process. You can make the transactions inactive whenever you want. The steps are as follows:
- Navigate to the Expenses option.
- Choose Vendors.
- Search for the vendor’s name you want to delete the details of.
- Go to the drop-down available behind Create Bill.
- Choose to Make Inactive.
- Choose OK.
The vendor details will be deleted.
The above-mentioned steps are quite easy to follow. The instructions are provided in very simple language. However, there are still chances of you being stuck in the process of deleting a vendor in QuickBooks Desktop or Online.
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Why do you need to Delete a Vendor in QuickBooks Desktop or Online?
If unnecessary information would be there, it will stuff your database and make your system slow gradually. As a result, filtering and retrieving data when they are instantly required would become difficult. To keep your system fast and efficient, you must make sure there is no unnecessary thing stored in the QuickBooks.
Can you Delete a Vendor in QuickBooks Online?
In QuickBooks Online, however, a vendor detail cannot be deleted. However, you have an option of making it inactive using a very easy and less complicated process. You can make the transactions inactive whenever you want.
How to Delete a Customer or Supplier from QuickBooks?
The steps to delete a customer or supplier are as follows:
Go to the Expenses or Sales option. Choose Suppliers or Customers from the list. Tick the checkbox that contains the name of the customer or supplier to be deleted. Choose Batch actions. Click on Make Inactive. Choose Yes.
Features of Dancing Numbers for QuickBooks Desktop
Imports
Exports
Deletes
Customization
Supported Entities/Lists
Dancing Numbers supports all QuickBooks entities that are mentioned below:-
Customer Transactions
| Invoice |
| Receive Payment |
| Estimate |
| Credit Memo/Return Receipt |
| Sales Receipt |
| Sales Order |
| Statement Charge |
Vendor Transactions
| Bill |
| Bill Payment |
| Purchase Order |
| Item Receipt |
| Vendor Credit |
Banking Transactions
| Check |
| Journal Entry |
| Deposit |
| Transfer Funds |
| Bank Statement |
| Credit Card Statement |
| Credit Card Charge |
| Credit Card Credit |
Employee Transaction / List
| Time Tracking |
| Employee Payroll |
| Wage Items |
Others
| Inventory Adjustment |
| Inventory Transfer |
| Vehicle Mileage |
Technical Details
Easy Process
Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensuresthat you will be able to focus on the core work.
Error Free
Worried about losing time with an error prone software? Our error free add-on enables you to focus on yourwork and boost productivity.
On-time Support
We provide round the clock technical assistance with an assurance of resolving any issues within minimumturnaround time.
Pricing
Importer, Exporter & Deleter
*See our Pricing for up to 3 Company Files
$199/- Per Year
Pricing includes coverage for users
- Services Include:
- Unlimited Export
- Unlimited Import
- Unlimited Delete
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Accountant Basic
*See our Pricing for up to 10 Company Files.
$499/- Per Year
Pricing includes coverage for users
- Services Include:
- Importer,Exporter,Deleter
- Unlimited Users
- Unlimited Records
- Upto 10 companies
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Accountant Pro
*See our Pricing for up to 20 Company Files.
$899/- Per Year
Pricing includes coverage for users
- Services Include:
- Importer, Exporter, Deleter
- Unlimited Users
- Unlimited Records
- Up to 20 companies
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Accountant Premium
*See our Pricing for up to 50 Company Files.
$1999/- Per Year
Pricing includes coverage for users
- Services Include:
- Importer, Exporter, Deleter
- Unlimited Users
- Unlimited Records
- Up to 50 companies
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Frequently Asked Questions
How and What all can I Export in Dancing Numbers?
You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.
You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.
How can I Import in Dancing Numbers?
To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.
How can I Delete in Dancing Numbers?
In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.
How can I import Credit Card charges into QuickBooks Desktop?
First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.
Which file types are supported by Dancing Numbers?
XLS, XLXS, etc., are supported file formats by Dancing Numbers.
What is the pricing range of the Dancing Numbers subscription Plan?
Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.
How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?
We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.
How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?
First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.
To review your file data on the preview screen, just click on "next," which shows your file data.
What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?
Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.
Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.
Why should do you change the Employee status instead of deleting them on QuickBooks?
If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.
Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?
Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.
Why should do you change the Employee status instead of deleting them on QuickBooks?
If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.
What are the various kinds of accounts you could access in QuickBooks?
QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.
Get Support
Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensuresthat you will be able to focus on the core work.
Worried about losing time with an error prone software? Our error free add-on enables you to focus on yourwork and boost productivity.
