Construction Material Takeoff - Excel Spreadsheet & Templates (2024)

Construction Material takeoff is the name given to the list of materials that are needed to build something. This term is most commonly used in engineering and construction. For any kind of residential or commercial construction project, the need of construction material takeoff can never be underestimated. It is commonly prepared on Excel spreadsheets. This list is made after looking at the blueprint of the building or the initial design. There are various material takeoff templates/formats that are followed by contractors to prepare bids for the tenders. In the quantity take-off following attributes of the material are included:

  • Quantity of Material: Material take-off includes the amount of material needed for the complete construction.
  • Types of Material: The list contains every kind of material for example wood, steel, concrete etc. needed for the building.
  • Weight of Material: It sometimes also has weight of material like steel etc.. This is necessary for the builders and the company to know since it helps them pre-plan the methods of carrying things for building.

Material take off can be generated in a number of ways from different sources. It can also have varying amounts of accuracy depending on a couple of factors.

Download Our Sample Takeoff Templates

Video Guide to Prepare Construction Estimate Using Excel


  • 1 Video Guide to Prepare Construction Estimate Using Excel
    • 1.1 Why Construction Material take-offs Are Used?
    • 1.2 Prepare Material Take-offs Using Existing Templates
    • 1.3 Will the material take-off always be perfect?
    • 1.4 Hire Services of Professional Estimators
    • 2.1 1. Construction Cost Estimate Template in Excel
    • 2.2 2. Construction Estimating Checklist

Why Construction Material take-offs Are Used?

It is important to have material take-off at the tender stage because it gives you an idea about the whole construction process. It lets you plan for the whole cost of building and the amount of labor required to complete the task during construction.

Take-off lets you estimate the cost of building and measure how much the materials will be required for various construction activities. Moreover, it lets you arrange the needed labor and get a different kind of manpower for the installation of different kinds of materials. Since take-off also contains the weight of the material, it lets the constructor look for and get sufficient weight-carrying machinery.

After getting the construction material takeoff of the project, contractors can send inquires to subcontractors and suppliers to get quotations for required building materials. By getting the latest market price of materials, the contractor can prepare a budget and apply some profit margin before placing a bid for the project.

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Prepare Material Take-offs Using Existing Templates

Quantity takeoffs can be prepared manually as well as electronically on computer softwares. Manual work requires more effort and has more room for mistakes but it is the traditional way. You have to use different colored pens and markers for different types of materials. This will help you identify the different materials easily.

Even these days, people are using blueprints to make their construction take-offs. Contractors have to manually make a list of the number of items being used, the quantity of lumber to be used and light bulbs needed etc. This can be a little problematic as this can cause errors if the project is complex and the scope of work is abundant. The trade-specific estimates like masonry estimates or concrete estimates can be handled easily using the estimating software available in the market.

  • If the contractors mark extra materials, they end up estimating more cost than needed which can lead to a loss. Contrary to that, If the contractors forget to mark the required quantity of materials, it can cause the take-off to show lesser materials than needed. As a result of this, there can occur ambiguities with the labor and materials after the start of construction. Although the contractor will win the project by placing a lower bid in the end, he will suffer loss because of the underestimation of quantities during the tender stage of the project.
Construction Material Takeoff - Excel Spreadsheet & Templates (2)

Alternatively, contractors can also use digital methods to prepare construction material take-offs. These days, a number of computer software like PlanSwift & Esticom are available in the market that allows the estimators to measure the exact quantities of various construction materials. It ensures that you do not overcount or undercount any material. In this way, you do not have to suffer from loss or less profit later in any phase of construction.

Construction Material Takeoff - Excel Spreadsheet & Templates (3)

A software of this sort can help you make a material take off easily.The PDF blueprints or AutoCad DXF drawings can be imported directly to the software. Through the on-screen digitizer tools, the estimator can mark the quantities on the drawings digitally.After completing the takeoff, once can simply export the data to an excel file. These construction material takeoff methods are easy to use and ensure the least error count. Manual work can contain errors but if you are doing the work digitally, it will help you minimize errors.

Will the material take-off always be perfect?

It is hardly likely for your construction material takeoff to be 100% accurate. There is always going to be something missing or something that has been listed incorrectly. These discrepancies may arise as a result of manual work or even through computer estimation software.

The cost of material may change in the market which will have an effect on your total estimate. You may have to spend more money due to an increase in the market rate of a material. Secondly, it is possible that some external factors like rain may damage your material. So, you will have to buy new materials to make up for that loss. Similarly, you can have issues with labor too. You might have to change the amount or managing of your carrying machinery in the later stages of development due to some unforeseen circ*mstances. So you should consider these scenarios before preparing a final bid for any project.

Construction Material Takeoff - Excel Spreadsheet & Templates (4)

Despite all these factors, it is imperative to have a material take off before you start building anything or even remodeling your house. It might not be completely accurate but it will give you an estimate of costs and the number of materials required for your project. A pre-planned project is bound to profit your business in every way.

Hire Services of Professional Estimators

If you don’t have experience in quantity takeoff or don’t have time to spend on material takeoff of complex projects then you can use the services of professional estimators. QTO Estimating offers quantity takeoff services at very reasonable rates with a quick turnaround. Our estimators use the latest software and engineering judgment to prepare accurate material takeoffs for various commercial and residential construction projects. So if you want to give us a try then drop us an email.

Need Material Estimate of Construction Project?

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Download Construction Takeoff Examples, Templates & Formats

There are various formats and templates for the material takeoff of construction projects. You can also get building construction cost estimate templates from here. The formats of quantity takeoff excel sheets/spreadsheets vary from company to company. Different construction estimating companies have their own formats for material takeoff. For reference, we are sharing some of the commonly adopted templates for construction material takeoff. The excel spreadsheets you can free download and use for your material takeoff.

Download Our Sample Estimating Templates

1. Construction Cost Estimate Template in Excel

This excel spreadsheet contains a well-formatted takeoff template for estimating all kinds of construction projects. It contains different construction trades and for each trade, you will find an option to input material quantity, labor cost, equipment cost, and get the total cost for each item. Finally, you can get the total sum of all costs for bidding purposes.

Moreover, this template can be modified easily based on your requirements. You can download it free from the link given below;

Download Estimating Template

2. Construction Estimating Checklist

It is always important to have a checklist while preparing a construction estimate in order to cover-up each and every item. This ensures that you do not miss any item and increases the accuracy of your construction estimates.

Construction Material Takeoff - Excel Spreadsheet & Templates (6)

This checklist contains all the CSI divisions, subdivided further into various line items. You just need to input the estimated quantities or costs for each line item and it will automatically give you the total for each trade.

Download Estimating Checklist

Construction Material Takeoff - Excel Spreadsheet & Templates (2024)


How do I create a construction schedule in Excel? ›

How to Create a Construction Schedule in Excel
  1. Enter Details for Your Project. ...
  2. List Activities in the Construction Schedule Excel Template. ...
  3. Add Dates to the Task Rows and Calculate Duration. ...
  4. Show Completed and Future Work in the Gantt Chart. ...
  5. Customize the Schedule.
Mar 31, 2022

What is a take off sheet in construction? ›

A construction takeoff lists the materials needed for the project, along with their respective quantities and costs. Construction takeoffs, as they are known in the industry, are very thorough documents that list the precise sorts of materials needed, along with their measurements and cost.

How is Excel used in construction? ›

Many construction companies still use Excel for their day to day running of their sites, tracking their finances and estimates to win their bids. Spreadsheets are an easy tool, but often pushed beyond their means - especially considering the value that data brings to a business.

How do you prepare a construction material schedule? ›

Material schedule are prepared using work quantities calculated from the building drawings and specification related to standard materials obtainable in the market. Material Schedule shows the direct relationship between the project scope and design to the material cost, type, sizes and quantities.

What are the 2 common types of schedules used in the construction industry? ›

There are different scheduling methods in the construction industry. This industry is broad and complex, with many different scheduling methods to choose from. Two of the most commonly used methods are the Critical Path Method (CPM) and the Program Evaluation and Review Technique (PERT).

What construction document is used for takeoffs? ›

Contractors complete manual takeoffs using physical blueprints that they print out. To do your takeoff, you measure the blueprint using a scale ruler to get the dimensions you need.

What is a takeoff in estimating? ›

A construction takeoff by definition is the process of quantifying the material quantity required for a construction project by counting and measuring items from a set of drawings that construction businesses receive from general contractors and owners.

What does MTO stand for in construction? ›

This process is known as takeoff — or material takeoff (MTO) — and is an essential part of the estimating process. For a small one-off job, an experienced builder should be able to estimate the materials required in his or her head. A more thorough process is necessary for major construction projects, however.

How long does it take to learn construction estimating? ›

You can complete the program in as few as three months, or take up to two years to complete all your courses.

How do you calculate labor cost in construction? ›

Determining the construction labor cost

They are working 8-hour shifts, which will translate into a 40 hour work week. Crew's hourly rate X 3 (amount of workers) X 6 (number of weeks) X 40 (hours per week) = cost of the project.

What are the two types of take offs? ›

Vertical and/or short take-off and landing (V/STOL) aircraft that are able to take off or land vertically or on short runways. Vertical takeoff and landing (VTOL) includes craft that do not require runways at all.

What are the stages of take off? ›

In general, it can be divided into three phases: ground-roll, air distance and climb-out, as suggested in Fig. 1. The takeoff ground roll considers an accelerated motion until V R , which is defined as the rotation speed. Then, the aircraft is commanded nose up and climbs at speed V LOF , lift-off speed.

How fast do plans need to go to take off? ›

Typical takeoff air speeds for jetliners are in the range of 240–285 km/h (130–154 kn; 149–177 mph). Light aircraft, such as a Cessna 150, take off at around 100 km/h (54 kn; 62 mph). Ultralights have even lower takeoff speeds.

How to do a strikethrough in Excel? ›

Here's how:
  1. Click Open in Excel.
  2. Select the cells containing the data you want to format.
  3. Click the Format Cells box launcher. Tip: You can also press Ctrl+5.
  4. In the Format Cells box, under Effects, click Strikethrough.
  5. Save the workbook and reopen it in Excel for the web to see the changes.

What is Ctrl +F in Excel? ›

To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words. If an action that you use often does not have a shortcut key, you can record a macro to create one.

What does Ctrl +E do in Excel? ›

Smart filling Ctrl+E can help us merge data scattered in different columns into the same column. Take this worksheet as an example. We will merge the characters from column A to D into column E. After inputting, press the shortcut key Ctrl+E to merge the scattered data of each columnquickly.

What is Ctrl Shift F3 in Excel? ›

Ctrl + Shift + F3. Create names from the row or column labels for the selected cell(s) Shift + F3. Opens dialog box to select functions to insert in the selected cell.

How do you put a line through text? ›

Just follow these simple steps:
  1. Highlight the text you want to edit.
  2. Press ctrl+D on Windows or cmd+D on Mac.
  3. Click the Strikethrough option under Effects in the middle of the window.
  4. Press Okay.

What are the 7 basic Excel formulas? ›

  • Overview of formulas in Excel. Article.
  • XLOOKUP. Article.
  • VLOOKUP. Article.
  • SUM function. Article.
  • COUNTIF function. Article.
  • IF function. Article.
  • IFS. Article.
  • SUMIF. Article.

What is Ctrl G in Excel? ›

In Microsoft Excel and most other spreadsheet programs, pressing Ctrl + G opens the Go To window that lets you focus a specific reference (cell). For example, you could press Ctrl + G , type n8, and press Enter to move to the N8 cell.

What is Ctrl h in Excel? ›

CTRL+H or Replace button opens the Find tab on the Find and Replace dialog in Excel 2016 - Microsoft Support.

What does Ctrl R mean in Excel? ›

Ctrl+R in Excel and other spreadsheet programs

In Microsoft Excel and other spreadsheet programs, pressing Ctrl + R fills the row cell(s) to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl + Shift + Right arrow to select additional ones.

What is Ctrl J used for? ›

In Microsoft Word and other word processors, pressing Ctrl + J justifies the current line to evenly space its text or words between the left and right margins of the page. Full list of Microsoft Word shortcuts.

What does F12 do? ›

F12: Prints the file in the active window. F3: Cancels the previous undo action. F7: Replies to the e-mail in the active window. F11: Saves the file in the active window.

What does F7 do in Excel? ›

F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range. Ctrl+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel. F8 Turns extend mode on or off.

What is Alt F11 in Excel? ›

The easiest way to open the Visual Basic editor is to use the keyboard shortcut – ALT + F11 (hold the ALT key and press the F11 key). As soon as you do this, it will open a separate window for the Visual Basic editor.

What does Shift F9 do in Excel? ›

Use this setting to enable Custom Report refreshes by using Microsoft Excel recalculation keys. When this setting is enabled, you can use F9 to refresh the entire workbook or Shift + F9 to refresh the current sheet. Note: You need to restart Microsoft Excel after setting this option for it to take effect.

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